September 21, 2022 Breakfast Meeting Notes
September 21, 2022 Breakfast Meeting Notes
This meeting covered a lot of detail on the Penny Sale and was recorded for reference. If you would like to access the recording of the full meeting, please go to:
The meeting began with Tony’s famous NH trivia. The meeting concluded with drawings for the 50/50 (won by Lora, donated to Tom) and the card game (Beth won the draw but did not win).
Braden noted that we have 2 new applicants for membership: Russ Nagel and Greg Englund. We will be having a fireside chat for them shortly.
The Choose Love event will be this Saturday
.
Bill noted that PSU will be coming up with a couple of days on which we can place a table at the college and try to recruit students for a new Rotoract Club. Time is likely to be mid-morning to mid-afternoon. If you have time to help with this, let Bill know so he can communicate dates to Jessica Dutile at PSU.
Mike offered an update on the Styrofoam recycling project. It will be held on October 29 and we hope to do it at the ReStore on Tenney Mountain Highway. If the ReStore is not available then we will need to find another location. This will be a fall and spring project and if we are to get it started for this fall, we will need to get it publicized as soon as possible. It was suggested that we put a collection box at the dump for Styrofoam (not packing peanuts) and also put up signage there to alert people to the date. Publicity will also be done via our Facebook page and other social media pages.
The remainder of the meeting was devoted to the Penny Sale.
Bill announced that he will be sending around a signup sheet for dates to sell raffle tickets for the Grand prizes at our next meeting. Sign up for the date you want or one will be assigned to you. We will have placards with QR codes for our Stripe and Paypal accounts so that people wishing to purchase tickets can do so even if they do not have cash or their checkbook with them.
Marketing committee: The committee asked about a budget for the promotional work and Steve indicated that $1000 from the Rotary Foundation usually covers the costs of design and printing for posters, banners etc. Tony and Ken Evans will examine the banners this Friday to be sure that they are still usable. Some will need to be replaced. Our sandwich boards will also need to be repaired although it was suggested that we purchase lightweight plastic ones instead.
Entertainment: the search for a DJ continues. Tony has lined up a DJ in Portsmouth who has done Penny Sales for Rotary in that area but he wants $500 and Peggy raised concerns about cost. Bill will ask Jess Dutile if there is a student at the college who would be able to do this and she will ask around. Alex and Steve suggested talking to AJ Coppola, who is a music teacher in Campton, to see if he would be available.
Ken Evans and Denise are working on Grand prizes. So far he has secured a round of golf for 4 people from the Owl’s Nest and a commitment from Cold Springs for a stay. Other donors are pending and he should have 8 to 9 Grand prizes by the end of the week. He will deliver the list to the marketing committee.
Steve recommended that we try to sell raffle tickets online by directing people to the website Rotaryannualfund.org (not working as of the morning of this meeting). People can also access it from the Plymouth Rotary Foundation site. We can use a QR code along with the URL on all of our promotional materials, which will allow us to capture donor’s names and email addresses.
The web site also lists various sponsorship opportunities at various levels (Gold, Silver, Bronze). These levels apply to both donations of items and cash gifts. Donors who give more value get increased opportunities for recognition.
Packets have gone out to all members with their sponsor assignments. The list has columns for 2021 and 2020 PGT donations as well as past Penny Sale donations. There is also a column for a suggested 2022 “ask” and a space to record what they actually give. See your mentor if you have questions (try to avoid contacting Steve as he is extremely busy pulling all this together…great job and thanks, Steve!)
Mike suggested that we get cards printed with the QR codes for our Stripe account and our Paypal account so that donors can purchase items directly from there. Ken Evans also suggested that we email previous donors and include these QR codes in the email so that people can donate efficiently.
Respectfully submitted,
Lora Miller, secretary